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Irene Recovery

Public Assistance - Project Management

Last Updated: 6/25/12

Most projects that fall under category C-G are considered permanent work. These projects often require longer-term project management due to their scope. Below you will find a wide range of resources.

If you need recommendations for bridge inspection consultants or require maps on your town infrastructure, please contact Rita Seto (roads and bridges) at rseto@trorc.org.

Downloads and Important Information

Hazard Mitigation Grant Program

Hazard Mitigation Grant Program (HMGP) grants are meant to address an issue at a site so that it does not get damaged in the next disaster. HMGP funds are created every time Vermont has a disaster. The grants are reviewed at the state level. Projects that lessen flood related damages, and do so in a manner that leaves waterways in as natural a state with as much room as possible, are the most likely to succeed. This grant program may be the best source of funding to address serious losses suffered by homeowners, but homeowners can't apply directly, only towns or non-profits.

HMGP grants require a 25% non-federal match and must pass a cost benefit test. For homes that have suffered "substantial damage" (more than 50% of the value), a cost benefit is not needed. TRORC can help towns fill out the forms and apply, but towns should be contacting property owners now that they think might qualify and be interested in participating.There is one round of HMGP grant applications, the deadline is February 17th.

For more information contact Kevin Geiger at kgeiger@trorc.org. A memo and sample forms is included for download below.

HMGPmemo101811.pdf - File Size: 134KB - Download File

 

TRORC Project Management Resources - TRORC is recommending that communities consider hiring a municipal project manager to assist with more complicated projects such as bridge repair. We have compiled information that will be valuable to your community for this type of project management.

Listing of Potential Bridge Contractors

bridgecontractors10-4-11.pdf - File Size: 64KB - Download File

Listing of Potential Municipal Project Managers

projectmanagers10-20-11.pdf - File Size: 72KB - Download File

Sample Request for Municipal Project Manager

MPMrfp.pdf - File Size: 29KB - Download File

Sample Procurement for Resident Engineering Services

ResidentEngSimple.pdf - File Size: 128KB - Download File
(Editable Version) ResidentEngSimple.doc - File Size: 50KB - Download File

Sample Simple Bridge Contractor RFP

SimpleBridgeRFP.pdf - File Size: 19KB - Download File
(Editable Version) SimpleBridgeRFP.doc- File Size: 37KB - Download File

 

Information on accountability of FEMA Public Assistance (PA) disaster funds

Audit Tips for Managing Disaster Related Project Costs - This publication, which was developed for FEMA subgrantees, that explains the audit process, cost principles, and common audit findings.

http://www.dhs.gov/xoig/assets/OIGaudittips100108.pdf - Download File

Office of Inspecter General PA Funds Video - This 10 minute video was developed by the OIG for FEMA's use, which explains to FEMA subgrantees how the PA funds are to be accounted for, and common issues we have found during audits.

http://www.fema.gov/medialibrary/media_records/3886 - Open in New Window

FEMA publications (Policy and Guidance) - Contains information from FEMA on on the PA program and debris removal activities. These are excellent sources for information on the PA programs, and on debris removal contracting and debris removal operations – especially FEMA 325 – Debris Management Guide.

http://www.fema.gov/government/grant/pa/policy.shtm - Open in New Window

 

Managing Debris (Summary) - FEMA recommendations for managing debris. TRORC added additional information regarding how FEMA classifies PA appropriate debris removal.

managingdebris_updated.pdf - File Size: 54KB - Download File

Federal Requirements for Contracts for Federal Aid Roads - Municipalities with Federal Aid Highways are advised that all projects conducted with federal funding resources (even emergency funds) are subject to federal laws. The following documents are available for your information:

Buy American Requirements

BuyAmericaRequirements.pdf - File Size: 13KB - Download File

Davis Bacon Requirements

DavisBaconRequirements.pdf - File Size: 13KB - Download File

Federal Contracting Requirements Overview

FederalContractingRequirements.pdf - File Size: 18KB - Download File

Retention of Records and Audit Requirements

rrandaudits.pdf - File Size: 13KB - Download File

VTrans Guide to Federal Contracting Requirements

ContractProvisions.pdf - File Size: 2.6MB - Download File
In This Section

Public
Assistance

General PA
Information

PA Project
Management
Resources

PA Project Accounting Resources